Electric Operations Technical & Leadership Summit

Exhibitor Services

Venue

Hyatt Regency Coralville Hotel & Conference Center
300 E 9th St
Coralville, IA 52241

Schedule

EXHIBITOR MOVE-IN
Tuesday, May 5 from 10:00 AM – 3:30 PM

EXHIBITOR MOVE-OUT
Thursday, May 6 from 12:30 PM – 5:00 PM
Exhibitors are not allowed to start breaking down until after lunch ends at 12:30 PM on Wednesday.

Checklist

  • Register booth staff according to the personalized instructions in your booth confirmation email [Promo code expires Tuesday, April 1]
  • Review booth inclusions and order any additional materials [Due by Monday, April 14]
  • Complete your Exhibit Form, personalized link sent from Leslie Thomas [Due by Monday, April 14]
  • Notify Leslie Thomas of any prizing drawings at your booth [Due by Monday, April 14]
  • Ship your materials [Prep your shipment to arrive no sooner than Friday, April 25 and no later than Friday, May 2]
  • Reserve your sleeping room(s) [Book by Tuesday, April 15]
  • Review this exhibitor tips document.
  • Plan your travel

Booth & Registration Rates

  • Member booth including one* staff person: $1,100
  • Non-member booth including one* staff person: $1,600

REGISTER BOOTH STAFF

Each booth staff must complete a separate individual registration at Electric Operations Technical & Leadership Summit event; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.

  • *Register the one included staff person using the instructions and promo code provided in your confirmation email.
  • Additional booth staff may register at the following attendee rates; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.
    • Member:  $600 per additional booth staff person
    • Non-member:  $750 per additional booth staff person

Booth Materials

  • Included in your booth package is an 8’ draped table, two chairs, one wastebasket and an ID sign.
  • MEA will provide basic internet in the exhibit hall. Basic internet generally supports light web browsing and email.
  • Booth carpet and electricity can be ordered during or after the booth registration process.

For questions, or if you’d like to order additional furniture, AV, or additional wi-fi bandwidth for your booth, please contact Leslie Thomas.

Shipping

Shipping must be coordinated through R&D Event Services*, please find freight instructions here.

Plan for your shipment to arrive after Friday, April 25 and no later than Friday, May 2.

*We kindly ask that all packages be shipped through the official event shipping provider, R&D Event Services, to ensure smooth handling and timely delivery. If you choose to use another carrier, please note that we may have limited ability to assist with locating your package. Thank you for your understanding and cooperation.

Travel & Accommodations

RESERVE YOUR SLEEPING ROOM(S)

Book your hotel online or call (319) 688-4000 and reference code G-FTAJ to receive the negotiated rate of $127 plus taxes and fees. If you’d like to pre-pay for your room, please book your reservation and then call (319) 688-4000 and ask to speak to the accounting department to place an advance payment on your reservation. This room rate will be available until April 15 or until the block is full.

PLAN YOUR TRAVEL

  • Air Travel: The Eastern Iowa Airport (CID) in Cedar Rapids is the closest airport and is approximately 20 minutes from the hotel.
  • Transportation: There are various transportation options, including car rental, taxi and Uber/Lyft available to and from the CID airport and the MLI airport.   
    • Estimated one-way taxi fare: $120 (MLI)
    • Estimated one-way Lyft and Uber fares: $90 (MLI)
  • Parking: Parking for overnight hotel guests receive complimentary self-parking. The parking fee for daily guests is $8 per day, with in/out privileges

Other Opportunities