Gas Operations Technical & Leadership Summit
Exhibitor Services
Venue
Hyatt Regency Coralville Hotel & Conference Center
300 E 9th St
Coralville, IA 52241
Schedule
EXHIBITOR MOVE-IN
Tuesday, August 19 from 8:00 AM – 2:00 PM
EXHIBITOR MOVE-OUT
Wednesday, August 20 from 1:30 PM – 5:30 PM
Please note: Exhibitors are not allowed to start breaking down until after lunch ends at 1:30 PM on Wednesday.
Vendor Showcase – NEW in 2025
Get ready to put your brand in the spotlight during this exciting opportunity to present your products and services to a targeted audience. Space is limited for these high-energy sessions that will feature:
- A fast-paced format with the session beginning at 11:00 AM CT with 5-minute breaks between presentations to keep attendees engaged.
- 5 concurrent breakout vendor sessions with 3 vendors per session, giving each vendor 15 minutes to deliver a powerful pitch.
- Prime visibility—drive traffic directly to your booth after your presentation during the exhibitor luncheon for deeper conversations and demonstrations.
If you didn’t sign up for this free opportunity when booking your booth, you can do so through the MEA Online Store > go to the ‘Gas Summit Exhibit Booth Add Ons’ category > select Vendor Showcase.
Exhibitor Quick Reference Checklist
- Register booth staff according to the personalized instructions in your booth confirmation email (please allow 48 hours for code to activate) [Promo code expires Monday, July 21 2025]
- Review booth inclusions and order any additional materials [Due by Monday, July 28]
- Complete your Exhibit Form, personalized link sent from Lauren Denney [Due by Monday, July 28]
- Notify Lauren Denney of any prizing drawings at your booth [Due by Monday, July 28]
- Ship your materials [Prep your shipment to arrive between Monday, July 28 and Friday, August 15]
- Reserve your sleeping room(s) [Book by Monday, July 28]
- Plan your travel
Booth & Registration Rates
- Member booth including one* staff person: $1,100
- Non-member booth including one* staff person: $1,700
REGISTER BOOTH STAFF
Each booth staff must complete a separate individual registration at Gas Operations Technical & Leadership Summit event; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.
- *Register the one included staff person using the instructions and promo code provided in your confirmation email.
- Additional booth staff may register at the following attendee rates; be sure to check ‘yes’ on the question asking if you are an exhibitor booth staff.
- Member: $600 per additional booth staff person
- Non-member: $700 per additional booth staff person
Booth Materials
- Included in your booth package is an 8’ draped table, two chairs, one wastebasket and an ID sign.
- Electricity can be ordered during or after the booth registration process.
- MEA will provide basic internet in the exhibit hall. Basic internet generally supports light web browsing and email.
For questions, or if you’d like to order additional furniture, carpet, AV, or additional wi-fi bandwidth for your booth, please contact Lauren Denney.
Shipping
Shipping must be coordinated through R&D Event Services*, please find freight instructions here.
Plan for your shipment to arrive after Monday, July 28 and no later than Friday, August 15.
Travel & Accommodations
RESERVE YOUR SLEEPING ROOM(S)
Book your hotel online to receive the negotiated rate of $139 plus taxes and fees. If you’d like to pre-pay for your room, please book your reservation and then call (319) 688-4000 and ask to speak to the accounting department to place an advance payment on your reservation. This room rate will be available until July 28 or until the block is full.
PLAN YOUR TRAVEL
- Air Travel: The Eastern Iowa Airport (CID) in Cedar Rapids is the closest airport and is approximately 20 minutes from the hotel.
- Transportation: There are various transportation options, including car rental, taxi and Uber/Lyft available to and from the CID airport and the MLI airport.
- Estimated one-way taxi fare: $120 (MLI)
- Estimated one-way Lyft and Uber fares: $90 (MLI)
- Parking: Parking for overnight hotel guests receive complimentary self-parking. The parking fee for daily guests is $8 per day, with in/out privileges
Vendor Showcase Details
If you signed up for the Vendor Showcase, get ready to put your brand in the spotlight. You are taking advantage of an exciting opportunity to present your products and services to a targeted audience.
Highlights:
- 5 concurrent breakout vendor sessions with 3 vendors per session, giving each vendor 15 minutes to deliver a powerful pitch.
- A fast-paced format with the session beginning at 11:00 AM CT with 5-minute breaks between presentations to keep attendees engaged.
- Prime visibility—drive traffic directly to your booth after your presentation during the exhibitor luncheon for deeper conversations and demonstrations.
How it Works:
- If you didn’t sign up for this free opportunity when booking your booth, you can do so through the MEA Online Store > go to the ‘Gas Summit Exhibit Booth Add Ons’ category > select Vendor Showcase.
- The MEA Gas Ops Steering Committee assigns breakout rooms to ensure a balanced and dynamic showcase experience.
- Onsite signage & the event app agenda will guide attendees to visit the showcase session the best fits their interests.
Important Details:
This is your time to present, not engage in Q&A, so focus on delivering an impactful message that encourages attendees to visit your booth during the Exhibitor Luncheon for more details.
Presentation
The following items will be available for use during your presentation:
- One projector and screen in each room
- Podium at the front with a computer and microphone
- Clicker for slide control
- Session moderator to track time and manage any Q&A
Deadlines
- July 21 – Final deadline to register for participation.
- July 28 – Breakout room assignments, agenda, and speaking order finalized and communicated.
- August 8 – Deadline for submitting presentations.
